Executive Assistant to the President
St. Lawrence University invites applications for an Executive Assistant to the President position. The Executive Assistant reports to the Special Assistant to the President with a dotted line to the Vice President for Community and Employee Relations, and is a key contact between the president’s office and the rest of the University and community. This person will have contact with senior staff members, faculty, and students, interaction with all University departments mainly through telephone and email communication, and phone contact with presidents of other colleges and universities, trustees, parents, and alumni. The person is in the office and on duty during several major University weekends, including meetings of the Board of Trustees (including the annual Canaras retreat), Family Weekend, and Commencement. The person is also responsible for personal contact with visitors to the president when welcoming and bringing them to the president’s office. The Executive Assistant to the President must represent the character and quality of the University with confidence and ease. He or she must exercise sound judgment about complaints, concerns or conflicts to assist University constituents.
The Executive Assistant to the President will also be responsible for the following:
- Organizes the work of the president within the University and performs a diverse range of professional, complex clerical, confidential and analytical duties requiring initiative, good judgment and discretion including, but not limited to, the following:
- Manage efficient and proper coordination of the president’s calendar and schedule on campus.
- Manage the day-to-day constituency services and administrative support activities for the Office of the President by facilitating visitors, faculty and staff, answering phone inquiries, and drafting correspondence and additional clerical needs.
- Research and prioritize issues and concerns addressed to the President, recommend referrals, and in the President’s absence, advise the Vice President for community and Employee Relations to ensure requests for immediate action are relayed in a timely manner
- Coordinates appropriate information for meetings and events on campus.
- Answers incoming calls, takes and tracks messages, and maintains filing system.
- Maintains knowledge of overall office activity and assists with optimization of office procedures and workflow for improvement.
- Coordinates logistics meetings of the Board of Trustees and works with honorary degree recipients at Commencement
- Manages office budget
- Tracks, screens, routes all incoming correspondence
- Oversees outgoing correspondence
- Monitors the President@stlawu.edu e-mail address and coordinates responses with the Special Assistant to the President
- In conjunction with the Special Assistant to the President, prepares the President’s folders for campaign and conference travel
- Completes office copying and filing daily
- Maintains strong working relationships and swift communication with the staff of other senior officers of the University
- Assumes other duties in collaboration with the staff of the President’s office and at the request of the President, Special Assistant to the President, or Vice President.
- This person’s capacity for confidentiality, for grasping the content of correspondence and memoranda quickly, and for dealing knowledgeably and confidently with colleagues and visitors is a critical factor in the effective operation of the president’s office.
- This person should be genuinely interested in the educational mission of the University, ideally have a working knowledge of how a university functions, enjoy contact with parents, students, faculty, alumni and Board members, and be able to handle many competing requests and demands with discretion and strict attention to confidentiality.
- Requires an articulate, savvy administrative professional with strong clerical and interpersonal skills and experience, excellent communications skills and proficiency with MS Office Suite including mail merges as well as website updates.
- Bachelor’s degree required and more than five years work experience in a related position.
- Demonstrated skills include managing and prioritizing, analyzing, drafting and qualities of initiative, sensitivity, professional maturity, discretion and flexibility are required.
Interested applicants must apply online at http://employment.stlawu.edu uploading all required materials which are defined in the “special instructions to applicant” section. Review of applications will begin immediately and continue until the position is filled.
All offers of employment are contingent upon the finalist successfully passing a background (including criminal records) check.
St. Lawrence University is an Equal Opportunity Employer. For additional information about St. Lawrence, please visit http://www.stlawu.edu.
Location/Region: Canton, NY (13617)